HOTFIX

We have updated the accommodations form with the following new fields:

Garda vetting status

visited by

date visited

available from

available to

New columns have also been added to the Hotfamilies report, along with a filter for Garda Vetting status.

Objective: We have updated the CheckAttendance module to enhance the user experience by removing the manual email entry during the attendance registration process. The system now automatically sends attendance information to the student's registered email address.

Key Steps Implemented:

1. Access the CheckAttendance Module:Navigate to the CheckAttendance module as usual.
2. Remove Email Entry Field:The email entry field has been removed from the attendance registration section.
3. Enter Student ID:Simply enter the student's ID in the designated field.
4. Click "Check Attendance":After entering the student ID, click the "Check Attendance" button to proceed.
5. Confirmation Message: A confirmation message will appear, indicating: "Attendance information has been sent to the registered email address."

  Automatic Email Dispatch:The system now automatically sends the attendance details to the student’s registered email address without further user intervention.  

  A public form has been created and is available at: https://admin.elischools.com/check-attendances. Users can enter the student ID to view details such as the course name, start and end dates of the course, attendance percentage, and other relevant information about the student.  

Implementation

• URL Access: URL to access the student check screen : https://admin.elischools.com/check-attendances
• Validation Form: In this form, when the student ID is entered, the corresponding name is automatically preloaded into the designated field.

• Student Details: The information for the most recent enrollment created for the student will be displayed, but only if the enrollment status is marked as "booked."

Introducing the External Payments Integration feature. Now, seamlessly integrate external payments into our platform, giving you visibility of these transactions within the Incomes report. This enhancement is tailored to accommodate payments not directly associated with a student.

With this update, effortlessly capture payment details including type, location, category, chart account, description, amount, reference, and date.

Bug Fixes

• Student Move Functionality: We've addressed an issue that was causing student moves to fail on the "Move Student" page. Now, all moves should process successfully without any hiccups.
• Student Classification: Fixed a bug where students were incorrectly classified as "unclassed" after being moved. Students should now correctly appear in their new classes after a move.
• Move Report Accuracy: We've improved the accuracy of the move report on the "Move Student" page. Now, after a student is moved, the report will accurately reflect the changes. This should help avoid any confusion and make the process smoother.

We appreciate your patience as we worked on these fixes. As always, please let us know if you encounter any other issues. We're here to help!

Updates on the Refunds View:

•  Email Notifications: We've implemented an email notification system to inform students that their refund request has been successfully received, providing them with details about the submitted data.

• Visa Refusal Refunds: Refunds related to "Visa Refusal" are now directly routed to the refunds screen managed by Leslie.
• New Feature in "Refunds Pre Approval": A Check Refunds" button has been added to the "Refunds Pre Approval" section. This button allows users to view processed refunds associated with the student's enrollment.

• Quick Access to Refunds: On the Refunds Reviewed and Refunds views, a "View Refunds" button has been incorporated for easy access to all refunds associated with the student's enrollment.

Changes on the "Refunds" Screen:

• Refunds in the "Not authorized" status can no longer be modified. The only available option is to send them back to the senior manager. Upon doing so, they will appear in the "Reviewed" screen and will require approval again before being visible in the "Refunds" screen.
• Refunds in the "Complete" status cannot be reverted to previous statuses (In Process, Not authorized).

In addition to these improvements, we've introduced a new refunds report that facilitates viewing all refunds in the "In Process" status. Date filters by month have also been added for better management. You can access this report in the Finance -> Reports -> Refunds Report section.

The function for creating and editing filters has been modified to accommodate the inclusion of the "Work Placement Program" course alongside another course during the same dates. It's noteworthy that the "Work Placement Program" has been integrated as an additional element within the course, intended to be added to specific reservations requiring it for proper tracking. Furthermore, this element has been excluded from the main validations to ensure its seamless operation.

This request was made by the admissions department.

Description of the Issue:

• Problem: Inability to create new accommodation items in the system. Specifically, when a booking is for 4 weeks and needs to be split into 2 different accommodations, the system does not permit the creation of a second accommodation item.
• Impact: This issue is critical as it prevents the placement of students and the generation of necessary letters.

Video Demonstration of the Issue:

• Link to Video

Resolution:

• Status: Resolved as of 04/03/2024
• Details: Modifications have been made to the accommodation management module, allowing the creation of multiple accommodation items for a single booking. This facilitates the placement of students into different accommodations over their booking period.
• Testing: The fix has been thoroughly tested and verified.  loom.com/share/0ca8ea79a81644a...

A problem was detected involving the creation of two classes on the same dates for a student. To address this issue and prevent future inconveniences, the following enhancements have been made to the system:

• Validation in the Course Section: A validation has been added to the course section to prevent the creation of courses with dates that do not fall within the established enrollment period (arrival start date and departure start date of enrollment). This solution involves directly blocking dates that are not allowed on the calendar.

• Validation in the Class Section: An additional validation has been introduced in the class section to avoid date overlap. This means that a class cannot be added on a date where another class is already scheduled. Additionally, date blocking has been implemented on the calendar to ensure that classes fit within the established course range.

With these improvements, the system now ensures that classes or courses cannot be added that overlap in time. Furthermore, it prevents the introduction of dates where the end date is before the start date, or vice versa. 

Starting today, February 28th, 2024, any classes or courses created should not appear duplicated.  

Dear Users,

We are pleased to announce that we have implemented a significant update to our system, specifically addressing a recently reported issue with the "Move Students" tool. Previously, some users experienced difficulties where this tool did not process students correctly.

Update Details:

• Technical adjustments have been made to correct the issue with the "Move Students" tool.
• Improvements have been implemented to ensure precise and efficient processing of students.

Required Action: We kindly ask you to test the updated tool and inform us of any irregularities or if the issue persists. Please communicate through this email thread or our usual support channels.

Feedback: Your feedback is crucial to us. We would appreciate any comments or suggestions you may have regarding the updated tool.

We thank you for your patience and collaboration while we worked on this improvement, and we hope the update provides a more efficient and problem-free experience.

Sincerely,

We have conducted a thorough review of the finances module, starting with the analysis of the "View items without Finances" report. During this review, two important fields were added to the table: "From date" and "To date". These dates indicate the start and end of each item, facilitating the identification of any potential duplicates.

It was reported that there were recurring instances of item creation without finances, particularly when using the "Extend Holiday" function. After thorough investigation, we confirmed this issue to be persistent. Consequently, we updated the function to ensure the proper creation of finances for each item, with a value of 0.

Furthermore, we have updated the price items selector in the course modal to prevent switching to a regular course when the course type is holiday. This ensures consistency in course scheduling and avoids potential conflicts.

To conclude the update, it's important to note that the "View items without Finance" report will display all items within each enrollment where there is an absence of a finance relationship. This will provide a clear overview of any areas requiring additional attention in terms of financial management.

The following enhancements have been made to the payments report:

• Date filters have been adjusted to encompass the first and last day of the month. This enables visibility of all leads that made payments during the selected month.
• The edit function has been optimized. Now, when modifying the description, changes will automatically propagate to all related items.
• A new feature has been added to delete payment leads, allowing for the removal of all associated items with the general payment.

This should ensure a smoother and more accurate reporting experience. 🐛🔨